Student Records

Student academic records are maintained in permanent files in the Student Records Office. A student record contains all documents relating to a student's activities at the College including but not limited to: admissions, grade reports and transcripts, quarterly registration, tuition payments, correspondence, comprehensive exam scores, the tuition agreement form, and health documents. ACTCM protects student records in accordance with the Family Educational Rights and Privacy Act of 1974, as amended.

By appointment a student may examine his or her records during regular business hours. The College does not release school records or any other information about a student, to any third party without the consent of the student, except as allowed by law. The College permanently maintains records of academic progress.

Family Educational Rights and Privacy Act of 1974

The College complies with the Family Education Rights and Privacy Act of 1974 (Buckley Amendment). This Act provides certain rights regarding educational records. These rights are as follows:

• Students have the right to inspect and review their educational records.

• The Act outlines the procedure for correcting inaccurate information found within the student's records.

• The privacy of the student's records, in that a student's records will not be released to a third party without the prior written consent of the student.

Certain types of records are excluded by law from inspection, i.e., a parent's financial information or a student's psychiatrist's, or physician's records. However, the Buckley Amendment permits the College to release directory information on a student unless a student requests in writing that directory information be withheld. The following is considered to be directory information: student's name, address, email address, telephone number, sex, date and place of birth, enrollment status, major field of study, dates of attendance, degrees, awards received, most recent previous educational institutions attended, past and present activities, and academic status.